Here is the data editor toolbar.
The icons on the data editor toolbar, from left to right, are
- Open an existing file. Used to bring data into data editor. Equivalent to "File / Open"
- Save current file. Equivalent to "File / Save"
- Print data. Equivalent to "File / Print"
- Dialog Recall
- Go through a list of previous procedures executed. Useful for repeating a procedure.
- Undo the last change made. Redo the last undo. Undo is control-Z or "Edit / Undo".
- Goto Chart
- Beats me. You would think it would take you to the chart.
- Goto Case ...
- Jump to a specific case (row) in the data. Equivalent to "Data / Go to Case ..."
- Give information about all of the variables. Equivalent to "Utilities / Variables"
- Search for specific values. Highlight the cells to search. You may search by the value or the value label. Equivalent to control-F or "Edit / Find".
- Insert Case
- Insert a case (row) before the currently selected row. Equivalent to "Data / Insert Case".
- Insert Variables
- Insert a variable (column) before the currently selected column. Equivalent to "Data / Insert Variables".
- Split File
- Divide the file into categories for reporting. When reports are generated, results will be given for each portion. Useful for categorical data like the
gender, so the male and female descriptives are separate. Use Select case if you want to limit which cases are selected. Equivalent to "Data / Split
- Weight Cases
- Weight the cases according to a variable. Useful for adjusting so data fits demographic information or for frequency distributions. Equivalent to
"Data / Weight Cases"
- Select Cases
- Filter the data so that only certain cases are included. An example might be to include only those people over 18. Select cases will give one report for
a subset of the data. Split file will give multiple reports for all of the data, broken into subsets. Equivalent to "Data / Select Cases".
- Value Labels
- Display value labels or values. Usually this is on so that the labels are shown. Equivalent to "View / Value Labels".
- Use Sets
- Define sets to group variables together. As an example, you may have variables dealing with demographics, drug use, television, and religion. You
can group all of the variables dealing with drug use together using the "Utilities / Define Sets" command, and then SPSS that you only wish to use the
drug use set by not using "AllVariables". When you go to select variables for analysis, only those variables in the sets you have in use will be
available to select from. Then, instead of scrolling through 174 variables, you can scroll through just the 25 that deal with drug use. Equivalent to
"Utilities / Use Sets".